The PO Accruals report shows received purchase orders that still have value sitting in accrued payables, along with amounts moved to AP.
What this report is for
Use PO Accruals to review received purchase orders that have not fully cleared from accrued payables into AP.
The report helps finance and purchasing find POs where receiving has happened but vendor invoice processing has not fully cleared the accrual.
This report is read-only. It does not receive POs, create vendor invoices, post payments, or clear accruals by itself.
Screen paths
- Dashboard > Finance > Payables > PO Accruals
- Dashboard > Finance > Reports > PO Accruals
- Dashboard > Purchasing > Reports > PO Accruals
This is the canonical documentation page for PO Accruals even when the report is opened from Purchasing.
Report controls
| Control | Use |
|---|---|
Vendor |
Filter by vendor code or vendor name. |
PO |
Filter by PO number. |
Include cleared |
Include POs whose remaining accrual has cleared. |
Copy for Excel |
Copy the current report rows and totals for spreadsheet use. |
The report title shows how many POs are visible and the total remaining amount in accruals for the current filtered view.
Report columns
| Column | What it shows |
|---|---|
Status |
Accrual status for the PO. |
Vendor |
Vendor code and vendor name. |
PO |
PO number. Selecting it opens the PO PDF. |
PO Status |
Current purchase order status. |
Last Receipt |
Last posted receipt date for the PO. |
Invoices |
Vendor invoice numbers tied to the PO. |
Current Received Qty |
Current received quantity included in the report. |
Current Received Value |
Value of received goods shown by the report. |
Accrued |
Amount posted to accrued payables. |
Moved to AP |
Amount moved from accrued payables to AP. |
Remaining |
Amount still remaining in accrued payables. |
The footer shows totals for accrued amount, moved-to-AP amount, and remaining accrual amount.
Accrual statuses
| Status | Meaning |
|---|---|
Open |
The PO has remaining accrual value greater than zero. |
Cleared |
The PO's accrued amount and moved-to-AP amount are effectively balanced. |
Over-moved |
More value has moved to AP than the report shows as remaining accrued value. |
Use Open rows to find POs that may still need vendor invoice review. Use Over-moved rows carefully; they may indicate invoice, receiving, or accrual movement that needs accounting review before any correction is made.
What happens behind the scenes
Opening, filtering, copying, or selecting a PO PDF does not change accounting records.
PAX reads PO receiving, vendor invoice, and accrual movement data to calculate:
- Received quantity.
- Received value.
- Accrued payables amount.
- Amount moved to AP.
- Remaining accrual amount.
PO-linked vendor invoice entry is the normal workflow that moves received PO value from accrued payables into AP. Use How to Enter Vendor Invoice when a received PO is waiting for vendor invoice processing.
Troubleshooting
A PO remains open in accruals
Likely cause: The PO has received value that has not fully moved to AP through vendor invoice processing.
Safe fix: Review PO receiving and existing vendor invoices. If the vendor invoice has arrived and the PO was received, enter the vendor invoice through the normal AP workflow.
Contact support if: The PO has been received and invoiced but still shows an unexplained remaining accrual.
A PO shows Over-moved
Likely cause: More value has moved to AP than the current accrued value shown by the report.
Safe fix: Review receiving quantities, vendor invoice lines, freight, tariff, and any invoice price adjustment context before making changes.
Contact support if: The cause is not clear after reviewing the PO and vendor invoices.
The PO PDF does not open
Likely cause: The PDF request failed or the browser blocked the new tab.
Safe fix: Try selecting the PO number again and check browser popup settings.
Contact support if: The PO exists but the PDF still cannot be opened.