The Attendance Details screen shows one active clock-in session and lets an admin or executive user clock the employee out.
What this screen is for
Use Attendance Details when an employee is currently clocked in and needs to be clocked out by an admin or executive user. The screen is opened by selecting an employee row from Attendance Dashboard.
Screen path
Dashboard > Human Resources > Attendance Dashboard > select a clocked-in employee
Key areas
Employee info
The top section shows:
| Field | Meaning |
|---|---|
Employee |
Employee first and last name. |
Job Title |
Employee job title. |
Clocked In |
Timestamp for the active clock-in. |
Clock Out Options
| Field or control | Purpose |
|---|---|
Clock Out Time |
Required. Defaults to the current local time. |
Reason (Optional) |
Notes for early departure or other context. |
Sick |
Quick reason button. |
Emergency |
Quick reason button. |
Appointment |
Quick reason button. |
The screen notes that the selected local time is converted to UTC for storage.
Main actions
Clock Out: Saves the clock-out time and optional reason.Close: Closes the detail screen without clocking the employee out.
What happens behind the scenes
PAX validates that the active attendance session exists and has not already been clocked out.
PAX validates that the clock-out time is after the original clock-in time.
Saving updates the existing attendance row with clock_out and optional notes. Hours worked are then available for attendance history and payroll review.
Clocking out does not generate payroll, create a payroll payment, or post accounting.
Troubleshooting
Active session not found
Likely cause: The employee was already clocked out, or the Attendance Dashboard list is stale.
Safe fix: Close the detail screen and refresh Attendance Dashboard.
Contact support if: The employee is still working but no active session can be found.
Clock-out time must be after clock-in time
Likely cause: The selected clock-out time is earlier than or equal to the clock-in time.
Safe fix: Correct the clock-out date and time.
Contact support if: The original clock-in time is wrong and needs correction.
The wrong reason was saved
Likely cause: The reason text or quick reason was saved with the clock-out.
Safe fix: Review the employee's Attendance tab and contact support if a note correction is needed.
Contact support if: Payroll review depends on correcting the attendance note.