The Payroll screen generates payroll review data from completed attendance records for a selected date range.
What this screen is for
Use Payroll to review total hours, hourly rates, and calculated total pay for employees with completed attendance records in a selected date range.
This screen is a review and copy tool. It does not post payroll, print checks, create vendor payments, create journal entries, or update accounting.
Screen path
Dashboard > Human Resources > Payroll
Date range controls
| Field or button | Purpose |
|---|---|
Start Date |
First attendance date to include. |
End Date |
Last attendance date to include. |
Generate Payroll |
Loads payroll review rows for the date range. |
PAX requires both dates. Start Date must be before End Date.
Payroll table
The payroll table appears after payroll data is generated.
| Column | Meaning |
|---|---|
Employee ID |
Employee identifier. |
First Name |
Employee first name. |
Last Name |
Employee last name. |
Total Hours |
Sum of completed attendance hours in the selected date range. |
Hourly Rate |
Employee hourly rate. |
Total Pay |
Total Hours multiplied by Hourly Rate. |
Only employees with hours worked in the selected range appear in the table.
Main actions
Generate Payroll: Loads payroll review data for the selected date range.Copy to Clipboard (Tab-Delimited): Copies the generated rows for spreadsheet use.Close: Closes the Payroll screen.
What happens behind the scenes
Payroll reads active employees and completed attendance records where the attendance date is within the selected range and clock_out is not blank.
PAX sums hours_worked by employee and calculates total pay from total hours and employee hourly rate.
Payroll excludes employees who have no completed hours in the selected date range.
Generating payroll data does not create paychecks, update attendance, lock a pay period, post payroll expense, create liabilities, or create journal entries.
Troubleshooting
Please select both start and end dates
Likely cause: One or both date fields are blank.
Safe fix: Enter both dates before selecting Generate Payroll.
Contact support if: Dates are entered but PAX still shows the message.
Start date must be before end date
Likely cause: Start Date is later than End Date.
Safe fix: Correct the date range.
Contact support if: The dates appear correct but validation fails.
No payroll data found
Likely cause: No active employees have completed clock-out records in the selected date range.
Safe fix: Check Attendance Dashboard for open sessions and Employee Detail attendance history for completed sessions.
Contact support if: Completed attendance records exist but payroll review does not show them.
Copy to Clipboard does not work
Likely cause: Browser clipboard permission may be blocked.
Safe fix: Allow clipboard access for PAX and try again.
Contact support if: Clipboard access is allowed but copying still fails.