The Clock In Employee screen lets an admin or executive user create a clock-in record for an active employee.
What this screen is for
Use Clock In Employee when an admin or executive user needs to clock in an active employee from the HR Attendance Dashboard.
This is separate from the shop-floor dashboard, where a floor user enters an employee PIN and employees clock themselves in or out.
Screen path
Dashboard > Human Resources > Attendance Dashboard > Clock In Employee
Fields
| Field | Purpose |
|---|---|
Select Employee |
Required. Choose an active employee. |
Clock In Time |
Required. Defaults to the current local date and time. |
The screen notes that the selected local time is converted to UTC for storage.
Main actions
Clock In: Creates the clock-in session.Cancel: Closes the screen without creating a clock-in.
What happens behind the scenes
PAX loads active employees for the employee selector.
Saving creates a row in office_time_tracking with the selected employee, clock-in timestamp, and attendance date.
PAX blocks the clock-in if the employee already has an active session without a clock-out.
Clocking an employee in does not create payroll, post accounting, or set a clock-out time. Payroll review uses the record only after it has a clock-out.
Troubleshooting
Please select an employee
Likely cause: No employee was selected.
Safe fix: Choose the employee from Select Employee.
Contact support if: The employee is active but missing from the list.
Employee is already clocked in
Likely cause: The employee has an active session without a clock-out time.
Safe fix: Return to Attendance Dashboard and open the active session if the employee needs to be clocked out.
Contact support if: PAX says the employee is clocked in but no active session appears.
Clock-in time is wrong
Likely cause: The default time was not adjusted before saving.
Safe fix: If the record has not been saved yet, correct Clock In Time. If it was saved incorrectly, contact support before creating duplicate records.
Contact support if: A saved clock-in time needs correction.