The Employee Detail screen shows one employee's HR master record and attendance history.
What this screen is for
Use Employee Detail to review or edit one employee record and to review that employee's attendance records. This is the correct place to update an employee's name, job title, department, pay information, PIN, hire date, end date, and active status.
Screen path
Dashboard > Human Resources > Employee Records > select an employee
The screen title uses this format: {First Name} {Last Name} - Employee Details.
Tabs
Employee Details
The Employee Details tab shows Basic Information - Employee ID: {employee_id}.
Fields include:
| Field | Meaning |
|---|---|
First Name |
Employee first name. |
Last Name |
Employee last name. |
Job Title |
Employee job title. |
Department |
Employee department. |
Hourly Rate |
Hourly rate used by payroll review and labor-related calculations. |
Pay Type |
Hourly or Salary. |
PIN |
Employee PIN used by the shop-floor time clock. |
Hire Date |
Employee hire date. |
Employment End Date |
Employee end date, when applicable. |
Status |
Active or Inactive. |
Attendance
The Attendance tab shows that employee's time records.
| Column | Meaning |
|---|---|
Date |
Attendance date. |
Clock In |
Clock-in timestamp. |
Clock Out |
Clock-out timestamp, when completed. |
Hours Worked |
Hours calculated for the record. |
Notes |
Clock-out reason or notes. |
Sensitive fields
Hourly Rate and PIN are blurred until clicked. Treat both as sensitive HR data.
Do not reveal wage or PIN information to users who should not see it, and do not use screenshots of these fields unless they are intentionally hidden.
Main actions
Edit: Switches the employee record into edit mode.Save: Saves employee detail changes.Cancel: Leaves edit mode without saving changes.Close: Closes the detail screen.Employee Detailstab: Shows employee master data.Attendancetab: Shows employee attendance records.
What happens behind the scenes
Opening the detail screen loads the employee record and attendance records from Human Resources endpoints.
Saving edits updates the employee master record. Blank PIN values are saved as no PIN. Blank hire or employment end dates are saved as no date.
Setting an employee to Inactive keeps the employee record but removes the employee from the normal active employee list.
Changing employee pay data can affect future payroll review results and may affect other workflows that use employee hourly rate.
Editing the employee detail record does not directly change existing attendance records, post payroll, or create accounting entries.
Troubleshooting
The employee disappeared after editing
Likely cause: The employee status was changed to Inactive.
Safe fix: Contact support before creating a new employee record. The existing record may need to be reactivated or reviewed.
Contact support if: The employee should remain active but no longer appears in Employee Records.
PIN is already in use
Likely cause: Another employee already has the same PIN.
Safe fix: Choose a different 4-digit PIN.
Contact support if: You cannot determine which employee owns the PIN.
Attendance records are missing
Likely cause: The employee may not have completed time records, or records may belong to a duplicate employee ID.
Safe fix: Confirm the correct employee ID and check the Attendance Dashboard for active sessions.
Contact support if: Known time records are missing from the employee.