The Inventory Adjustment screen is used to record controlled inventory corrections for quantities, lots, unit conversions, new lots, sample/giveaway usage, and lot cost corrections.
What this screen is for
Use Inventory Adjustments when the correct business action is an inventory correction or special movement outside normal receiving, shipping, and work order workflows.
Do not use adjustments to bypass normal operational flows. Receiving purchase orders, shipping customer orders, issuing materials, and completing work orders should be done in their own workflows so PAX can preserve statuses, traceability, cost, and accounting history.
Screen path
Dashboard > Inventory > Adjustments
Adjustment types
| Adjustment Type | Use when |
|---|---|
Physical Discrepancy |
A physical count differs from system quantity and the quantity should be corrected up or down. |
Write Off |
Inventory should be reduced because it is no longer usable or should be removed from stock. |
Scrap |
Inventory should be reduced as scrap. |
Lot Correction |
Quantity should move from one lot to another lot for the same part. |
Unit Conversion |
Quantity should move from one part to another part as a unit or part conversion. |
Sample/Giveaway |
Inventory leaves stock as a sample or giveaway outside the normal sales shipment flow. |
Add New Lot |
A new lot needs to be added manually through an adjustment. |
Cost Correction |
Cost components need to be corrected for an existing lot. |
Lot behavior
After a part is selected, PAX loads the current lots for that part.
For lot-tracked parts, a lot is required for most adjustment types. For non-lot-tracked parts, PAX uses No Lot Number automatically.
Lot options show quantity and expiration when available. Lots are sorted with active lots first, then by expiration and lot.
Bulk mode
Bulk mode is available for:
Physical DiscrepancyScrap
Bulk mode lets users enter multiple part/lot rows, current quantity, new quantity or scrap quantity, and reason before submitting the group.
What happens behind the scenes
Standard quantity adjustments update the matching inventory lot record and insert an inventory adjustment history row.
PAX uses inventory adjustment posting automation for the accounting impact of inventory quantity and value changes. Add New Lot and Cost Correction also post GL impact when the resulting inventory value change is nonzero.
Lot Correction moves quantity between lots for the same part. Unit Conversion reduces the source part and increases the target part. Both workflows preserve an adjustment history trail.
Every adjustment requires a reason. The reason is part of the audit history and should clearly explain why the correction is appropriate.