The Daily Cash Receipts Report shows customer payments received on one selected date.
What this report is for
Use Daily Cash Receipts Report to review payments recorded for a single day.
This report is useful for daily cash review and payment reconciliation. It is not an AR aging report and does not show invoices with no payment activity on the selected date.
Screen path
Dashboard > Sales > Reports > Daily Cash Receipts Report
Filters and actions
| Control | What it does |
|---|---|
Date |
Payment date to report. Defaults to today. |
Run Report |
Loads payments for the selected date. |
Copy for Excel |
Copies report data and totals to the clipboard. |
Print |
Opens the report content in the browser print flow. |
Report columns
| Column | What it shows |
|---|---|
Pay # |
Payment ID. |
Customer |
Customer code. |
Name |
Customer name. |
Invoice # |
Invoice number, or Prepayment for unlinked prepayment rows. |
Method |
Payment method. |
Reference |
Payment reference. |
Amount |
Net cash amount shown as payment amount less fee. |
Fees |
Fee amount when fees exist in the selected data. |
Early Disc |
Early payment discount when present. |
Manual Disc |
Manual discount when present. |
Recorded By |
User who recorded the payment. |
The report also shows payment method summary cards and a gross receipts total.
What happens behind the scenes
PAX reads payment records for the selected payment date and joins customer and user data.
The report excludes payments where payment method is Customer Credit or Return Credit. Those methods represent credit application or return credit activity rather than new cash received.
Report totals include:
- Payment count.
- Gross receipts.
- Fees.
- Early payment discounts.
- Manual discounts.
- Net amount, calculated as gross receipts less fees.
- Totals by payment method.
Running, copying, or printing the report does not record payments, apply credits, update invoices, or post accounting.
Troubleshooting
No payments are found
Likely cause: No payment records have the selected payment date, or the only activity was customer credit or return credit.
Safe fix: Confirm the payment date used when payment was logged.
Contact support if: A payment with the selected date appears in payment history but not in this report.
Amount differs from gross receipts
Likely cause: The Amount column shows net cash after fees. Gross receipts show the original payment amount before fees.
Safe fix: Use net amount for cash received and gross receipts for total payment amount before fee reduction.
Contact support if: Fee values are incorrect.
Print does not open
Likely cause: Browser print behavior or popup blocking prevented the print view.
Safe fix: Run the report again and retry Print.
Contact support if: Printing fails repeatedly.