The Employee Records screen lists active employees and opens employee detail records.
What this screen is for
Use Employee Records to review active employees, add a new employee, and open an employee detail record for editing or attendance review.
This screen is for HR employee master data. Do not create duplicate employees to fix a mistaken name, rate, PIN, or status. Open the employee detail record and edit the existing record when the employee already exists.
Screen path
Dashboard > Human Resources > Employee Records
Employee list
The table shows active employee records.
| Column | Meaning |
|---|---|
Employee ID |
Employee identifier used by HR, attendance, payroll review, and related employee lists. |
First Name |
Employee first name. |
Last Name |
Employee last name. |
Job Title |
Employee job title, when entered. |
Department |
Employee department, when entered. |
Status |
Active or Inactive. The default list normally shows active employees. |
Click an employee row to open the employee detail record.
Main actions
+ New Employee: Opens the new employee form.- Row click: Opens Employee Detail Overview.
Close: Closes Employee Records.
What happens behind the scenes
Opening Employee Records loads employees through the Human Resources employee list endpoint. The default screen loads active employees.
Creating a new employee saves an employee master record. Editing an employee happens from the employee detail screen.
Employee Records does not clock employees in or out, generate payroll, post accounting, or change attendance by itself.
Troubleshooting
No employees appear
Likely cause: There are no active employees in the HR employee list, or the employee records failed to load.
Safe fix: Refresh the screen. If employees should exist, check for an error message.
Contact support if: Active employees exist but the list is empty.
An inactive employee is missing
Likely cause: The default Employee Records list loads active employees.
Safe fix: Contact support before creating a replacement employee. Creating a duplicate can split attendance and payroll history.
Contact support if: An inactive employee needs to be restored or reviewed.
An employee was added with the wrong information
Likely cause: A field was entered incorrectly during employee creation.
Safe fix: Open the employee row and use Edit on the employee detail screen.
Contact support if: The employee ID itself is wrong and cannot be corrected from the UI.