The Human Resources section is where admin and executive users manage employee records, attendance, and payroll review.
What this section is for
Use Human Resources to maintain employee records, review who is currently clocked in, clock employees in or out from an admin screen, and calculate payroll review data from completed time records.
The Human Resources dashboard section is a launcher. Opening a card does not create employee records, change attendance, or calculate payroll by itself. Records change when a user saves an employee, updates an employee, clocks an employee in, clocks an employee out, or generates payroll data for review.
Screen path
Dashboard > Human Resources
Who can see Human Resources
The Human Resources section appears for users with one or more of these roles:
| Role | Human Resources access |
|---|---|
admin |
Full Human Resources section access. |
executive |
Full Human Resources section access. |
Other operational roles do not see the Human Resources section unless they also have admin or executive.
Human Resources cards
| Card | What it opens | Use it for |
|---|---|---|
Employee Records |
Employee Records modal |
Review active employees, add employees, and open employee detail records. |
Attendance Dashboard |
Attendance Dashboard modal |
Review currently clocked-in employees, clock an employee in, and open attendance details for clock-out. |
Payroll |
Payroll modal |
Generate payroll review data for a date range from completed attendance records. |
Reports |
No reports menu currently opens | Visible on the dashboard, but no Human Resources reports menu is connected as of 2026-06-09. |
Time tracking context
The Human Resources attendance screens are the admin/executive view of time tracking. PAX also has a shop-floor dashboard for floor users. Floor users enter a 4-digit employee PIN, then clock themselves in or out from the shop dashboard.
Employee PINs are maintained on the employee record. Treat PINs and hourly rates as sensitive information.
What happens behind the scenes
Opening the Human Resources section does not change data.
Individual HR workflows have these effects:
| Workflow area | System effect |
|---|---|
| Employee records | Creates or updates employee master records, including status, hire/end dates, pay type, hourly rate, and PIN. |
| Attendance | Creates clock-in records, updates clock-out records, records notes/reasons, and calculates hours from completed sessions. |
| Shop floor clock-in | Uses employee PINs for employee self-service time tracking on the shop dashboard. |
| Payroll | Reads active employees with completed attendance records in the selected date range and calculates total pay from hours and hourly rate. |
| Reports | The dashboard card is visible but not connected to a reports modal yet. |
Payroll review does not post payroll, create checks, create journal entries, or update accounting.
Troubleshooting
I do not see Human Resources
Likely cause: Your assigned role does not include HR access.
Safe fix: Ask an admin to review your user roles. Human Resources is available to admin and executive roles.
Contact support if: Your role includes access but the section is still missing after signing out and back in.
I am not sure whether to edit an employee or create a new one
Likely cause: Existing employee records should usually be updated instead of duplicated.
Safe fix: Search Employee Records first. If the employee exists, edit the record. Create a new employee only for a distinct person or approved new employee ID.
Contact support if: An employee was duplicated or an inactive employee needs to be restored.