Open Purchase Orders lists Draft and Issued POs for review, editing, expansion, and printing.
What this screen is for
Use Open Purchase Orders when you need to find an active PO, review its lines, edit it, change status, cancel it, or print it.
Receiving uses the same PO list experience in receiving mode, but the canonical receiving docs are in Shipping & Receiving.
Screen path
Dashboard > Purchasing > Purchase Orders > Open Purchase Orders
Search and list
The search box searches by PO number, vendor, status, date, amount, or part number.
The list includes these columns:
| Column | What it shows |
|---|---|
PO Number |
Purchase Order number. |
Vendor |
Vendor display name and secondary vendor name when available. |
Date |
PO date. |
Status |
Current PO status. |
Amount |
Total PO amount from active lines. |
Actions |
Edit and Print PO. |
The screen shows Draft and Issued POs. Cancelled POs are excluded from normal open workflows.
Expanded detail
Select a PO row to expand it. Expanded detail shows payment terms, shipping method, FOB, line unit note, and line details.
Expanded line columns include:
| Column | What it shows |
|---|---|
Line |
PO line number. |
Part Number |
Part number or non-inventory item. |
Description |
PO line description. |
Ordered Qty |
Ordered quantity in stock units. |
Received Qty |
Quantity received. |
Open Qty |
Remaining open quantity. |
UOM |
Unit of measure. |
Unit Cost |
PO unit cost. |
GL Account |
GL account for the line. |
Line Amount |
Ordered quantity multiplied by unit cost. |
Actions
| Action | What it does |
|---|---|
Edit |
Opens the PO edit screen. |
Print PO |
Opens the PO PDF. |
From the edit screen, users can change eligible PO fields, change status, link work orders, allocate line cost to work orders, save changes, or cancel eligible POs.
What happens behind the scenes
Searching and expanding POs reads existing PO header and line records. It does not update inventory, receiving, AP, or GL.
Printing the PO generates a PDF from the current PO data.
Saving changes from the edit screen can update PO header fields, lines, work order links, status, and quantity on order depending on the change.