How to Log Labor / WIP to FG

Last reviewed: June 9, 2026

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Use this workflow to save labor, record scrap, receive finished goods, and complete a work order through the PAX WIP-to-FG process.

When to use this workflow

Use this workflow after materials have been issued to the work order and production activity needs to be recorded.

Use Save Labor Only when labor should be posted but no finished goods are being received yet.

Use Save Partial when some finished goods are ready to receive and the work order should remain open.

Use Complete WO when the work order should be closed and remaining WIP should move to finished goods.

Before you start

Confirm:

The work order is in Released or In Progress status.
Materials have been issued when component usage is required.
Labor employees and hours are known.
Scrap quantities and reason codes are known, if scrap occurred.
Finished-good lot numbers and expiration dates are known when required.
Outside-service receiving or scrap has been reviewed when the work order includes outside service.

Steps

Go to Dashboard > Manufacturing > Work Orders > Log Labor / WIP to FG, or use Dashboard > Manufacturing > Log Labor / WIP to FG.
Find the work order in the list.
Select Log Labor / WIP to FG.
Review Work Order Information and Prior Completions.
To add labor, select Enter Labor or Edit Labor on the operation row.
Add the employee, hours, type, and optional notes.
Select Confirm Labor.
If material scrap occurred, select Record Scrap.
Enter scrap quantity and reason. Select a replacement lot only when replacement material is actually being issued.
Select Confirm Scrap.
Enter Quantity Completed.
Review completion lot rows. Add or remove lots as needed.
Enter lot numbers and expiration dates when required.
Confirm the lot total equals the quantity completed.
Add completion notes if needed.
Choose Save Labor Only, Save Partial, or Complete WO.

Choosing the correct action

Action	Use when
`Save Labor Only`	Labor should be saved now, but finished goods are not being received yet.
`Save Partial`	A positive quantity is ready to receive, but the work order should remain open.
`Complete WO`	The work order should be completed and remaining WIP should transfer to finished goods.

Do not use Complete WO just to hide a work order from the open list. Complete only when the production and cost consequences are intended.

What happens behind the scenes

New labor entries create work order time entries. Labor and overhead posting is handled by the work order labor automation.

Replacement scrap pulls replacement material from the selected inventory lot, adds a replacement work order material line, and posts the replacement material cost into WIP. Unreplaced scrap records the scrap event and reduces the maximum finished-good quantity that can be completed based on the BOM ratio.

Partial completion creates a completion record and completion lot records, receives the completed quantity into finished goods, and keeps the work order open. If the work order was Released, it becomes In Progress.

Final completion creates any needed completion and lot records, updates final work order costs, and sets the work order to Completed. Final completion transfers all remaining WIP to finished goods, so the remaining job cost is absorbed by the completed finished-good quantity.

The resulting completion lot records are used by finished-good and component lot traceability reports.

Troubleshooting

Quantity completed must be greater than 0

Likely cause: Save Partial requires a positive completion quantity.

Safe fix: Enter the finished-good quantity to receive, or use Save Labor Only if no finished goods are ready.

Contact support if: A positive quantity is entered but PAX blocks the partial.

Cannot complete more than maximum achievable quantity

Likely cause: Prior completions, unreplaced component scrap, or outside-service scrap reduce the remaining quantity that can be completed.

Safe fix: Review prior completions and scrap records before changing the quantity.

Contact support if: The maximum achievable quantity appears wrong.

Labor was entered but not saved

Likely cause: Labor rows must be confirmed in the labor modal and then saved through one of the screen actions.

Safe fix: Reopen the operation, confirm the labor row, and select Save Labor Only, Save Partial, or Complete WO.

Contact support if: Confirmed labor rows disappear or fail to save.

Completion posted to the wrong lot

Likely cause: The completion lot row had the wrong lot number before posting.

Safe fix: Stop and notify the appropriate supervisor or administrator. Do not create offsetting manual records without review because lot traceability and accounting may be affected.

Contact support if: A posted completion needs correction.